Update: Procurement Policy MBP 270, Effective May 1, 2024
Aligned with the university’s 2030 Strategic Plan and to enhance customer experiences, the Office of EVPA and University Procurement and Logistics (UPL) are updating the MSU Procurement policy and processes to support a transparent customer experience and be better stewards of university resources.
UPL is partnering with Steven A. Melnyk and David Frayer from the MSU Broad College of Business and the Steering Committee charged by the EVPA with improving procurement processes at MSU.
As a first step, we are pleased to announce the following procurement policy and guidance improvements that became effective May 1, 2024:
- Stronger delineation between policy and guidance
- The Manual of Business Procedures (MBP) Section 270 ensures procurement activities performed on behalf of the university adhere to federal and state laws and regulations and comply with university policies
- The initial iteration of the Procurement Guidebook provides instructions on the procurement process
- We seek your feedback at evpa.clientexperience@msu.edu or through a member of the Steering Committee, to improve our processes and update the Procurement Guidebook
- We recommend using the links above to access the most accurate, up-to-date information
- Clarity around the thresholds and requirements for micro-purchases (less than $25,000), small purchases ($25,000-$249,999.99), and large purchases ($250,000 or more)
- Updates to the Single/Sole Source Purchases process that ensure transparency and proper approval flow within the requesting unit
- Articulation of the factors that may influence purchase complexity and the resulting impact on purchase requisition timelines and customer service expectations
- Guidance on how Procurement facilitates the university’s purchasing relationship with suppliers, as well as what is and is not allowable when working with suppliers at the unit level
We will update our processes and the Guidebook as the Steering Committee does its work and are working to implement SAP Ariba, a dedicated procurement system, by the end of this year.
We look forward to your feedback at evpa.clientexperience@msu.edu as we embark on this transformation and appreciate your partnership in disseminating these changes.